Grouping accounts in PocketSmith

If you have a large number of accounts you may wish to group some of these in order to keep within your account limit. Learn how to group or ungroup accounts, how to edit grouped accounts, and how these appear throughout PocketSmith.

In this user guide

Reasons to group accounts together


How to group accounts together

When grouping accounts, it's best to create a new offline account to act as a primary account (scenario) for the group. This step makes it easier to distinguish and make changes to individual accounts within the group and acts as a container for the group.

Once the new offline account has been created, you can group any accounts you'd like to with this primary account.

Step 1: Create a new offline account to act as the group's primary account

1

Head to the Account Summary

2
Select the existing bank you'd like to add the new account to from the left side panel (you can use any bank).
3
Click + New offline account in the toolbar and select From a file import
4
Fill in the account details as follows:

  • Set the account name to be the name you would like the account group to have,
  • Set the currency to match the accounts that will be grouped (an account group must be one single currency)
  • Leave the opening balance as 0.00
  • Select the Account type

Then, click Save and continue

5
Your account is now created! Because you won't be adding bank files, click the X on the top of the form.

Step 2: Add accounts to your account group

Once you've created your group container, you can group accounts either via the Organize Accounts & Scenarios page, or, the Account Summary. We've detailed the steps for each below.

Grouping accounts via the Organize Accounts & Scenarios page

1
Head to Organize Accounts & Scenarios ( Manage > Organize Accounts & Scenarios)
2
Navigate to an account you would like to add to the account group    
3
Hover over  Manage to open the drop-down menu and select Group
4
Next, choose the offline account you created as the group container from the drop-down menu.

Then, click Group account
5
Repeat the above steps again to add any other accounts to this group
7
Your new grouped account will appear together on the Organise Accounts & Scenarios page, and you'll be able to see the accounts within the group

Group accounts together via the Account Summary

You can also group accounts together from the Account Summary. However, if you want to ungroup them, you will need to do this from the Organize Accounts and Scenarios page.

1
Head to the Account Summary
2
Navigate to the account you would like to add to the group
3
Click MANAGE ACCOUNT and select Group account

4
PocketSmith will ask you which account you would like to group the account with - select the offline account you created as the group container.
5

In the Edit account modal that appears, click SAVE

6
Repeat for any additional accounts you would like to add to the group
7
Your account group will now appear on the Account Summary

How to ungroup accounts

You can ungroup an account from a grouped account by following these steps:

1
Head to Organize Accounts & Scenarios ( Manage > Organize Accounts & Scenarios)
2
Navigate to the grouped account you wish to ungroup
3
Select the Grouped Accounts tab and press the settings cog
4
Click Ungroup

Editing the details of grouped accounts

Editing the name of the account group

To edit the overall name of the account group:

1
Head to the Account Summary
2
Navigate to the Account group and click MANAGE GROUP, then, select Edit group

3
Adjust the group name as desired, then click SAVE

Editing the details of an individual account within a grouped account

You can edit some of the details of an individual account within an account group from the Account summary, including:

  • Account name
  • Account type
  • Balance
1
Head to the Account summary page, and ensure that the option to display  All Banks is selected
2
Navigate to the account group and click MANAGE GROUP. Then, select the individual account, whose details you would like to edit, under ' Accounts in this group'
3
Choose Account preferences to update the Account name or account type.

Choose Balances to update the individual balance for a grouped account. 

Viewing the balances of grouped accounts

New Dashboard feature preview

  • Your accounts widget
    On the 'Your accounts' widget, you can choose whether to only display the overall account group balance, or you can display the overall balance and a breakdown of each account within the group's balance.

    For detail on editing the widget see: Configuring individual widget settings

    Note

    Please note that if you created a blank account to use as the group's primary account, this will display as $0.00. This is expected.

  • Balance graph widget
    If you have the table showing on the 'Balance graph widget', the overall account group's balance will show. 

Account Summary

The Account Summary displays the overall account group's balance. Hover over the ' i' icon to see individual account balances:

Net Worth page 

The Net Worth page lists each account within the group individually and does not display a combined balance for the account group.

Note

Please note that if you created a blank account to use as the group's primary account, (eg. Savings group: Savings Group in the below example) this will display as $0.00. This is expected.

Transactions page

On the Transactions page, the overall account group's balance will display in the 'Accounts' section of the left sidebar.

Current individual account balances will display beside the latest transaction within each account.

Calendar

The overall account group's balance will display on the calendar in the Sidebar by default.

You can use the additional three-dot menu beside the account name to view individual account balances


Viewing transactions within a grouped account

Overall group

To view transactions within an account group, head to the Transactions page and select the account in the sidebar:

Isolating transactions from an individual account 

If you'd like to isolate transactions from an individual account within an account group, you can do this by using the Search panel.

1
Head to the Transactions page
2
Click on the magnifying glass icon to open the search panel
3
Under 'Accounts', use the drop-down to select the individual account
4
Click SEARCH
5
Click the magnifying glass icon to collapse the Search panel and view the search results

Importing bank files into a grouped account

Bank files can be imported into an account within a group via the Account summary.

1
Head to the Account summary, and navigate to the group that the account is within.
2
Click  MANAGE GROUP, then select the account you would like to import the bank file into under ' Accounts in this group'
3
Select  Import bank file under ' Transactions'
4
Drag and drop, or choose the file you'd like to import
5
If you're importing a CSV file, choose or create a CSV format
6
Select the appropriate import option and then click  Import my transactions > click  OK

Adding manual transactions to a grouped account


You can add manual transactions to an account within a group via the Transactions page.

1
Head to the Transactions page

2
Hover over Add +, select manual input, and choose the account group

3
Select the individual account you would like to add the transactions to from the ' Add to account' drop-down:

Ensure you do not skip this step to avoid adding your transactions to the wrong account.
4
Begin manually entering your transactions.

You can add one at a time, or, add multiple transactions by clicking  Add another +
5
Once you've added all of your transactions, click  Save all transactions

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