An overview of the Transactions page
The Transactions page (Accounts > Transactions) is where you can see all of your transactions in one place.
You can edit, analyze or break down your transactions into particular categories or search criteria to get a better idea of your earning and spending. Use the Transactions page to search, filter, edit and attach documents and notes to your transactions! 💵 💳 ✨
In this user guide
Your transactions listing
All of your transactions are presented on the Transactions page in a table with 8 columns.
The columns on the Transactions page
Checkbox: This allows you to select multiple transactions to edit or apply categorization to in bulk. Clicking the checkbox in the header row will select all transactions on the page
Date: See the date of the transaction; transactions are sorted Newest > Oldest by default, clicking the column header will reverse the sort order
Merchant: This is the merchant name of the transaction that is imported with the bank feed, bank file or manual input; clicking on the column header will sort the transactions by merchant name
Amount: This column displays the amount of a transaction (negative amounts are in brackets); clicking the column header will change how the transactions are sorted by amount
Category: This shows the category that a transaction is assigned to, clicking on the column header will change how the transactions are sorted based on category
Account: The account the transaction is in; clicking on the column header will sort the transactions by account
Balance: The balance of that particular transaction's account at the time of the transaction
Making changes to your transactions
The transactions page is also where you can edit, delete, split and categorize your transactions.
Learn more about these actions in the following user guides:
The sidebar and transaction viewing options
The Transactions page is like a search engine for your transactions. We go into more detail about using the search panel on the Transactions page here: Searching your transactions. But you can also use the sidebar on the left of the Transactions page to quickly view transactions based on different criteria.
Transaction viewing options
- Uncategorized items
All the transactions that have not had a category assigned to them
- Awaiting confirmation
See user guide: Reviewing imported transactions
- All transactions
This will show all transactions imported into PocketSmith. Clicking this is an easy way to clear all search criteria
- Search results
If using extra criteria from the search box, this will be shown
- Saved Searches
See all of the searches you have saved for easy access. See user guide: Using the search panel
All of your transaction accounts are displayed here (this doesn't include asset and liabilities as they don't have transactions). Select an account to see its transactions
All of your categories are listed here - select a category to see all of the transactions associated with it
Example: Viewing all transactions in one category
- Head to the Transactions page ( Accounts > Transactions)
On the left sidebar, click
Categories. If you can't see the sidebar, click the menu in the top left of the screen
Select a category to see its associated transactions
If you want to see transactions in more than one category, check out our user guide: Using the search panel to learn how to create a search based on more than one category.
Sum totals for transactions
Save yourself a trip to the calculator by using the sum total feature on the Transactions page.
Located in the top right of the Transactions page, PocketSmith will display the sum total of the transactions listed. If you selected some of the transactions, the total displayed will be based on those transactions.
- No transactions selected
Click on the value to see the sum total, as well as the total in, and total out.
- Transactions selected
Click on the value to see the sum, total in, and total out of the selected transactions.
Transactions totals with Multi-currency enabled
If you have multi-currency enabled, the Transactions total will display differently depending on whether you have chosen to 'show balances in base currency instead of native' or not.
Show balances in
If you have chosen to display your multi-currency account balances in their native currencies, you'll see the totals for each currency displayed separately.
- Show balances in base currency enabled:
If you've chosen to 'show balances in base currency instead of native', your transactions will be converted to your base currency using the current exchange rate.
If ' Show transactions in base currency' is enabled but PocketSmith isn't able to get an exchange rate for a transaction that is included the total, it will safely fall back to show in separate currencies.
Graphs and charts
Choose from a line graph or pie chart view to analyze your transactions.
- Line graph
The line graph shows the balances of your accounts over a period of time, based on the accounts in the current search criteria.
- Pie chart
The pie chart shows a breakdown of the categories based on the current search current search, see user guide: Transactions pie chart
The date range of the Transactions page line graph cannot be extended into the future. To see your forecast balances, head to the Calendar
Above your list of transactions, there is a toolbar with additional options. Some options will only appear here once transactions have been selected.
Add a category to the selected transactions (Only shows when one or more transactions have been selected)
Add labels to the selected transactions (Only shows when one or more transactions have been selected)
Edit the selected categories with multiple criteria, learn more here: Editing multiple transactions in bulk (Only shows when one or more transactions have been selected)
Manually add a transaction or import bank files
Quick search tools to help you locate either duplicate or possible transfer transactions
Download the transactions in the current search in XLSX or CSV format, see user guide: Exporting your transactions
- View density
Change how the transactions are shown: Comfortable, Cozy or Compact
- Show __ entries
Choose how many transactions are shown on each page (10, 25, 50, 100, or 200)
Allow you to move forward and backward through your transaction pages