Using the Trends page

The Trends page (Reports > Trends) can quickly show you where you're at with your budgeted (and unbudgeted) categories, and allows you to compare your spending overall, or within a specific category, over time. You can easily see how much you have left to spend and quickly detect overspending in a particular category. You can then readjust your future budgets to more accurately reflect your earning and spending!

Understanding your earning and spending using the Trends page

Using the Trends page, you can easily see how much you have left to spend and quickly detect overspending in a particular category. You can then readjust your future budgets to more accurately reflect your earning and spending.

See comparisons

You can use the Trends page to see and compare your overall earning and spending or you can select and analyse your specific categories. We'll break down your trends into a bar graph. This makes it easy to see how much you've earned or spent as well as how you're tracking in your budgets.

Colour coding in the Trends graph

The Trends graph is colour coded to help you see where you're saving, overspending, receiving refunds etc. Each colour represents different information and these colour keys are shown at the bottom of the graph.

Interacting with the Trends graph

• The horizontal dotted line highlights your average earning or spending amount for a category (or categories), relative to the date range being displayed. This line gives you a reference point to help you decide whether you're setting your budgets at the right amount.
• It's easy to edit a budget straight from the Trends page! Just select Edit budget from the toolbar.
• Hover over bars on your chart to view the budget analysis panel. Select the budgeted amount to see your budgets from the period reflected in the bar. Select the actual figure to see your actual transactions made during that period.
• Switch between expense and income using the toggle in the toolbar
• A green dot is shown next to categories that have budgets.

Roll up nested subcategories

If you nest sub-categories under parent categories you can use the Roll up budgets toggle to see your overall trends in a parent category!

Using the Roll up budgets toggle is especially handy if you only use parent categories as an umbrella category and don't assign any transactions to parent categories. In this case, with Roll up budgets toggled off, there will be no data to show for that parent category. Just, toggle Roll up budgets on and the Trends graph will include the nested categories!

In the example below all budgeted sub-categories have their data rolled up to be viewed at the General 🧺 parent category level:

Compare your earning and spending trends over time in different periods

The Trends page offers adjustable time frames.

• Use the date picker to select the timeframe for which you’d like to view a trends breakdown.
• Then use the View by menu to select a particular period to break down this date range by, such as Week Period, Month Period, Year Period, or Budget Period. This will be the period reflected by each bar of the Trends bar chart, for your selected timeframe.
• If you set up budgets for a category and select Budget Period from the View by options, the Trends page will show a breakdown of that category by its budget periods.

Lock the budget analysis panel

Hovering over each period will show the budget analysis panel, which you can lock in place by selecting the lock icon in the top right of the panel:

Bill and scheduled income versus regular categories on the Trends page

The difference between bill and regular (non-bill) categories:

There are two main types of categories in PocketSmith - bill categories (and scheduled income categories) and regular categories. The main difference between the two is how budgets for each category type are handled and displayed on the Budget and Trends pages. You can choose whether a category is a bill or scheduled income category, or a regular category when editing the category.

Regular category repeating budgets

PocketSmith will evenly distribute the budget for regular categories on the Trends page

This means is that if a budget period only partially fits into the date range being displayed, the budgeted amount calculated will include only the portion of the budget period that is within this range.

Example

John has a $90 expense budget for his 🍬  Treats category that runs from November 1 - November 30. However, John has set his Budget Summary date range to show from November 1 - November 14 and has ticked Apply this date range to the entire Budget page.

Because PocketSmith will evenly distribute this $90 budget across November 1 - November 30, once John has decided to apply the date range of November 1 - November 14 to the entire Budget page, the budgeted amount showing beside his 🍬  Treats category will only be for $42.

Bill categories and scheduled income categories

PocketSmith will treat bill and scheduled income category budgets as whole amounts that occur on the day the budget starts (or repeats).

Repeating bill and scheduled income budgets are not evenly distributed over the budget period from the budget start date to the next repeat date.

Repeating bill and scheduled income budgets are only included in calculations if the start or repeating date occurs within the current date range being viewed.

Example

Sally has a budget of $90 for one of her bill categories called ⚙  Insurance. She started this budget on November 1 and it is set to repeat every three months. Sally sets the budget summary date range to show from November 1 - November 14 and has ticked Apply this date range to the entire Budget page.

PocketSmith will not distribute this budget amount of $90 across that three month period, and instead, only considers the bill to take place on November 1st (and then again on the date three months later). So once Sally has decided to apply the date range of November 1 - November 14 to the entire Budget page, the budgeted amount showing beside the ⚙   Insurance category will be the full $90.