The Income & Expense statement
Use the Income & Expense Statement (Budget & Reports > Income & Expense Statement) to view your net income over a date range. The statement shows a breakdown of your income and expenses into categories and allows you to compare your budgeted spending side-by-side with your actual spending.
In this user guide
The Income & Expense Statement
Highlighted here are the key areas of the Income & Expense statement:
Displays the name of the report, as well as the accounts and date range it covers
Income categories, the total actual and budgeted amounts per category, and total income
Expense categories, the total actual and budgeted amounts per category, and total expenses
Budgeted amount per category
Actual amount earned or spent per category
- Net Income
Total income minus total expenses, for both your actual and budgeted transactions
- Alert showing beside category
Alert icons let you know that the actual transactions recorded for this expense category are more than the budgeted amount
Income & Expense Statement options
You can customize the Income & Expense statement to reflect the particular information you would like to report on. Change the date range, select a specific account, and include or exclude transfer transactions - the choice is yours!
Changing the date range
The date picker allows you to select the date range to be displayed on the Income & Expense statement. To change the date, click on the date range displayed in the toolbar and select from any of the default values or enter a custom range using the drop-down menu.
Selecting the account you'd like to view
The side panel allows you to choose to view the Income & Expense statement for all accounts, a single account, or a selection of accounts.
- To view all accounts, just click All accounts.
- If you'd like to view a single account just click on the account you'd like to view (ensuring that the toggle to Select multiple accounts is off)
- To view a selection of accounts, click Select multiple accounts, and choose from the accounts, assets, and liabilities listed
When viewing a single account or selection of accounts, the category totals displayed will only include transactions that have occurred within the selected account(s).
Budgeted figures will only show for a category if the budget has been assigned to the account, or one of the accounts, being viewed.
To learn more about budgets in PocketSmith please see: Creating a new budget
Including or excluding transfers
Use the transfers toggle in order to include or exclude transfer transactions as you see fit
Downloading a transaction report
You can download an Excel (XLSX) or Generic (CSV) file detailing all of the transactions that contribute to the Income & Expense statement. Simply click on Download transaction report in the toolbar and select the file type you would like.
To print your Income & Expense Statement or download it as a PDF, use your browser's Print function as outlined in our user guide - Printing pages and reports
How do I hide a category from the Income & Expense Statement?
Hide a category from your Income & Expense Statement by navigating to the category you would like to hide, and hover over the far right of the category row. Click on the crossed eye icon that appears.
For more detail, and to find out how to restore hidden categories please see: Hiding or restoring a category on the Income & Expense report
Why is there a category missing from the Income & Expense statement that I did not hide?
Transfer categories are automatically hidden from the Income & Expense statement. You can learn more about transfer categories here: Removing transfer categories from different reports and pages in PocketSmith