The Income & Expense statement

Use the Income & Expense statement to view your net income over a date range. The statement shows a breakdown of your income and expenses into categories and allows you to compare your budgeted spending side-by-side with your actual spending.

In this user guide

The Income & Expense Statement

Highlighted here are the key areas of the Income and Expense statement: 

  • Title 
    Displays the name of the report, as well as the accounts and date range it covers
  • Income 
    Income categories, the total actual and budgeted amounts per category, and total income
  • Expense
    Expense categories, the total actual and budgeted amounts per category, and total expenses
  • Budgeted
    Budgeted amount per category
  • Actual
    Actual amount earned or spent per category
  • Net Income 
    Total income minus total expenses, for both your actual and budgeted transactions
  • Alert showing beside category 
    Alert icons let you know that the actual transactions recorded for this expense category are more than the budgeted amount


Income & Expense Statement options

You can customize the Income & Expense statement to reflect the particular information you would like to report on. Change the date range, select a specific account, and include or exclude transfer transactions - the choice is yours!

Changing the date range

The date picker allows you to select the date range to be displayed on the Income & Expense statement. To change the date, click on the date range displayed in the toolbar and select from any of the default values or enter a custom range using the drop-down menu.

Selecting the account you'd like to view

The side panel allows you to choose to view the Income & Expense statement for all accounts, or to refine the report to a specific account. Currently, it's only possible to view one account at a time, or all accounts together; it isn't possible to exclude an account.

Including or excluding transfers

Use the transfers toggle in order to include or exclude transfer transactions as you see fit

Downloading a transaction report

You can download an Excel (XLSX) or Generic (CSV) file detailing all of the transactions that contribute to the Income & Expense statement. Simply click on Download transaction report in the toolbar and select the file type you would like.

Note:

To print your Income & Expense Statement or download it as a PDF, use your browser's Print function as outlined in our user guide -  Printing pages and reports


FAQs

How do I hide a category from the Income & Expense Statement?

Hide a category from your Income & Expense Statement by navigating to the category you would like to hide, and hover over the far right of the category row. Click on the crossed eye icon that appears.
For more detail, and to find out how to restore hidden categories please see:  Hiding or restoring a category on the Income & Expense report

Why is there a category missing from the Income & Expense statement that I did not hide?

Transfer categories are automatically hidden from the Income & Expense statement. You can learn more about transfer categories here: Removing transfer categories from different reports and pages in PocketSmith

Still need help? Contact Us Contact Us